Organization:
UEFA
Job:
Travel & Conferences Coordinator
Location:
Nyon, Vaud, Switzerland
Published:
12-12-2024
Deadline/Expiry date:
26-12-2024
Job information
Division/Unit: Services/Travel, Accommodation & Conferences
Contract type: Permanent
Start date: 01/04/2025
Application deadline: TBC - 10 days
Main goal
Join UEFA as a Travel & Conferences Coordinator, where you'll be at the heart of delivering seamless travel experiences and events for our VIPs. From organising flights, hotels and luxury transport to supporting high-profile meetings and conferences, you’ll ensure that every detail is handled with precision. This dynamic role combines travel logistics, event coordination and administrative expertise, offering variety and excitement every day. If you’re detail-oriented, thrive under pressure and love creating exceptional experiences, this is your opportunity to shine on a global scale.
Apply now to be part of UEFA’s legacy of excellence!
Key Responsibilities
Travel bookings for VIPs:
- Booking flights and hotels using a global distribution system, specifically Amadeus
- Arranging additional VIP services such as ground transportation, hotel accommodation and airport services
- Coordinating and following up on all booked services to ensure seamless execution
Event coordination:
- Organising and overseeing meetings and conferences, including procurement activities, service bookings, and on-site coordination
Supplier and stakeholder management:
- Maintaining professional relationships with UEFA suppliers and negotiating effectively within the scope of assigned responsibilities
- Building and nurturing strong relationships with both internal and external clients to facilitate smooth collaboration
UEFA campus tour management:
- Handling requests for guided tours of the UEFA campus
- Coordinating logistics with reception staff, including badge preparation, refreshments and access to designated areas
- Ensuring a positive overall tour experience
Requirements
Experience:
- Experience working in a travel agency, events agency or hotel
- Experience dealing with very high-profile guests
Education:
- Degree in business administration (ideally with focus on tourism and hospitality) or specialisation in hospitality and travel
Languages:
- English: Proficient
- French: Proficient
- Any additional language is an advantage
Other requirements:
- Strong knowledge of Amadeus and Cytric
- Proven ability to work in a team (internal and/or across units) as well as independently
- Ability to work in a fast-paced environment and out of regular working hours
- Willingness to travel for business purposes
- Service-minded and solution-oriented
